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 Please read the following information carefully to make sure you make the best use of the e-Registration facility.

Application for Registration

 How does e-Registration work?
Members fill out a simple form (above) advising the breed society of the requirements for their herd. These forms are also be available from the Ayrshire office. All animals not eligible for full pedigree status will automatically be entered into their appropriate appendix through the grading up system. There are three options:

  •  Turn Your Herd on.  This option registers all animals in a member’s herd which are eligible for registration, regardless of age. Members can choose at which stage they wish to start registering from a minimum of AYR 1. That means if a member only wishes to register animals AYR 14 and above they can do so.
  •  Age group Registration.  This option registers all eligible calves born in a member’s herd during the year (or specified years). This can be restricted by breed percentage as above
  •  Individual Registrations.  Still simpler than the existing system, you may restrict registration to specified animals.

 What are the rules?

  • The owner of an animal is the only person eligible to register that animal.
  • A request for registration requires the participant code of the owner of the herd. This will initiate processing of the herd (as defined by the member) recorded on database as being at the location of this participant code at the time of that request, and eligible for registration within the rules of that Breed Society.
  •  Names will be a maximum of 25 characters (including spaces and punctuation).
  •  Members may have only one herd name designated to any one participant code at any one time.

 Has the registration status of animals in my herd changed?
The short answer is no. The rules for the Ayrshire Registry system under e-Registration are based on our existing appendix and grading up system. What has changed is that instead of a prefix to denote the registration status of appendix animals, there is a suffix. That suffix is S (supplementary), 1 2 or 3 (status), A (Ayrshire). For example, ARA Aceayr 01 3 becomes Aceayr 01-3 S3A. If the animal is a result of an Embryo Transplant, the ET is added before the suffix (unless the animal is full pedigree in which case it is the final suffix). There are some exceptions to automatic registration under this system:

  • Any animal with a sire query or no sire at all, or by a Swedish sire defaults to a query report to be handled individually. Members should make sure that they have resolved all sire queries or added missing sires via MINDA before requesting their registrations.
  • e-Registration only applies to female animals. All male animals need to be individually nominated for registration, and the existing rules still apply.

NB: The level to which a member may wish to register their animals can be set eg. All animals A14 (14/16) and above or all animals A1 (1/16) and above, and so on.



How are animals named?
 The existing prefix to denote Ayrshire Registry status has become a suffix as outlined above.

  • You can still use the Animal Detail form, e-MINDA, Mindalink, MindaPRO or Dairywin to name your animals in the normal fashion. All names must start with your herd prefix. The suffix (e.g. S1A or ET) is not to be included as this will occur automatically.
  • Be careful to leave spaces for suffixes if necessary, if this is not done correctly the name will change to the default system.
  •  Please read the following information carefully to make sure you make the best use of the e-Registration facility.
  •  For all animals not already named a default system is in place. This uses the herd prefix, year of birth, calf number plus any suffix. For example, KWMX- 01-3 is named as Aceayr 01- 3 under the default system.
  •  By name entered through a MINDA system which is a duplicate of an animal already named reverts to the default naming system.
  •  The ability to alter names will be available, so that if a name reverts to the default name you can still request a change. This will incur a small fee.

 What happens with transfers?
All animals whose location is transferred will automatically have their pedigree ownership transferred, unless the Breed Society has been notified otherwise. This ensures that all animals (and their progeny) that are at your herd location at the time registrations are processed are included.

What if I justwant to know what is eligible in my herd for registration?
e-Registration has been written with a report function that enables us to give you a ‘what if’ scenario. This allows us to advise you what animals in your herd are eligible for registration, and where. You can then decide which to register. This is particularly valuable to new members wishing to register their entire herd, or to members who have not completed registrations for a number of years.

In addition, you can still order “Animals Eligible for Registration” forms, but these may be phased out over the next few years as their use diminishes.

What if there is an animal, or afew, that Ion’t wish to register? 
Use the ‘Turn Your Herd On’ or age group options as there is the ability to exclude animals from this process if required.

What happens to the registration certificates?
These look exactly the same. All registered animals print onto certificate listings (the blue form) unless specifically requested. The option of printing individual certificates is still available. 

What if I still have sire queries or missing sires?
These animals are automatically be registered into S1A status, but print to an error report. This allows Breed Society staff to follow up on the query and elevate the registration status if applicable. The existing process we have in place for resolving such queries remains.

Do I still have to pay before the registrations are processed?
Yes. You will be sent an invoice for the registrations at the end of the month in which you make the application. If the invoice has not been paid after 60 days, you will receive a letter giving you a further 30 days to pay before the registrations lapse.
Notwithstanding the above, all registrations must be paid for prior to the 31 August each year for inclusion in the Herd Book.

Please contact the Ayrshire office should you have any questions.



Heifers under 1 year $ 6.75
Heifers over 1 year $10.75

Heifers under 1 year $ 7.50
Heifers over 1 year $12.75

Bulls under 1 year $57.50
Bulls over 1 year $115.00

For all heifers born since 1/6/05 sired
by Semayr Sire Proving bulls

Ayrshire Criteria

Suffix Criteria Breed
None From an ARA or registered dam by a registered Ayrshire sire AND A16
S3A A female from S2A dam and by a registered Ayrshire Sire or a female with 2 generations of preceding dams verified and identified by registered Ayrshire sires. AND > A15
S2A A female from S1A dam and by a registered Ayrshire Sire or a female with 1 generation of preceding dam verified and identified by a registered Ayrshire sire AND > A14
S1A For any recognised dairy breed female of at least 1/16 or more Ayrshire content that is not eligible for registration within any of the other categories of the Ayrshire Register. AND > A1


Standing Order Application

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